Please visit the "Appointments" tab and schedule an appointment with a travel coordinator.
You are required to submit Relocation travel Expense forms within 6 months of the relocation, or it will no longer be reimbursable.
The NHSC will provide financial and logistic assistance with your initial relocation only. The NHSC will allow up to $10,000 for approved relocation expenses (up to $25,000 for non-contiguous United States travel and relocation expenses). Unlike when traveling for Site Visits, you and your family members do not have to travel together in order to receive reimbursement. In some instances, one family member may wish to get to the new location quicker than the rest of the family to find a place to live, ensure that the new residence is clean and ready to be moved into, or the NHSC clinician is needed at the site to start their work sooner than their family may be ready to travel. Family members may also choose a different method of travel than the participant and still receive reimbursement. For example, family members may wish or need to travel by car to get to the new location and other family members may need to fly to the new location. These are acceptable options. Please note, only coach-class commercial transportation will be reimbursed.
The NHSC has two options for relocation assistance: Government Managed and Self-Move. All relocation and advanced storage requests MUST be approved at least 21 business days in advance.
You can be reimbursed for driving only one privately owned vehicle to your new location. You will be provided with gas milage reimbursement at the prevailing government rate established by the General Services Administration (GSA) for the most direct route. You will also be reimbursed for one night’s lodging for every 300 miles driven, and a per diem based on the GSA standard relocation per diem.
Should you elect to drive to your new location, the NHSC will pay for a hotel for you and your family members, plus meals and incidental expenses, based on traveling a minimum of 300 miles per day based on a straight point A to point B calculation. This will not cover any side trips that you and your family make while in travel status. No additional hotel charges beyond room cost and taxes will be approved. To be reimbursed for lodging you must submit hotel checkout receipts showing proof of payment and method of payment.
For participants relocating from areas within the Continental United States (CONUS) to U.S. territories outside the Continental United States (OCUNUS), and vice versa, the NHSC will authorize reimbursement for the shipment of one automobile from your origin address to your destination address. The NHSC will not cover nor reimburse expenses related to vehicle shipping for participants relocating within CONUS or OCONUS. OCONUS areas include Alaska, Hawaii, Puerto Rico, American Samoa, U.S. Virgin Islands, Northern Mariana Islands, and Guam U.S. territories.
The NHSC will reimburse the moving and advance storage expenses of all household goods (i.e., furniture, clothing, dishes, etc.) from your current residence to where you are relocating to practice. Each relocating participant is allowed to transport their household goods using only oneof the approved transportation methods offered by the NHSC. The reimbursement limit is $10,000 for CONUS relocations, and $25,000 for OCONUS relocations.
Question: How soon will I get paid for my approved relocation expenses?
Answer: It is NHSC policy that reimbursement of allowable expenses be sent within 30 business days of expense form approval. For relocations, expense forms must be submitted within 180 days (6 months) of completion of the relocation. Participants who wait longer than the allotted reimbursement period to submit their expense forms will no longer be eligible for reimbursement. To submit a relocation expense form, click the link under “Expense Report Submission” on the “Appointments” tab.
Question: Where do I submit my relocation related receipts for reimbursement?
Answer: All receipts related to relocation expenses will need to be uploaded to your expense form in the Travel Management portal during your scheduled Expense appointment. At the time of your appointment, your assigned Travel Coordinator can provide you with the required information to properly complete your expense reports.
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