SITE VISIT LOGISTICS

Overview

The NHSC provides contracted support assistance with travel to attend job interviews (referred to as “Site Visits”) at NHSC-approved sites with the requisite HPSA score for your class. You are entitled to a maximum of $1,200 to cover all allowable Site Visit expenses. Please note that this is your total allotment for ALL approved Site Visits, you will not receive $1,200 for each visit. Please refer to the Reimbursement tab for additional expense reimbursement requirements.

Standard Site Visit

A standard Site Visit is typically approved for three days and two nights; two travel days to get to and from the Site Visit clinic and one interview day. The approved length of time for site visits may be extended for participants who have been approved to visit more than one clinic location within close proximity. The length of time each participant is approved for their site visit travel is determined by the NHSC, not the NHSC contractor. If you have any questions related to your approved length of travel for your site visit, please contact your NHSC Regional Analyst.

Local Site Visits

A site visit is considered local if the clinical interview site is within 50 miles of your origin address. Local site visits are not reimbursable, and participants participating in local site visits will not be eligible to use the NHSC travel allotment.

Regulation and Travel Policy Compliance

All site visits will be completed in accordance with Federal Travel Regulations and NHSC policies located within the Reference tab.

Transition to Service Contracted Support

The NHSC has secured contracted support to provide travel and relocation logistics support that is both responsive and in compliance with the Federal Travel Regulation and program guidelines. After you have submitted your request for travel through the NHSC Customer Service Portal, and it has been approved by the NHSC, you should schedule an appointment with a Travel Coordinator who will work with you one-on-one to ensure that you are informed of all the travel regulations and guidelines. The Travel Coordinator assigned to your appointment can make complete arrangements for all your site visit and/or relocation needs.

Site Visit FAQs

Question: Do I need to keep track of my meal and gas receipts?

Answer: All receipts relative to approved Site Visit/Relocation travel expenses will be required for reimbursement except for the following:

Gas receipts related to approved travel in personally owned vehicles (POV). POV gas expenses will be reimbursed based on the current GSA Cost Per Mile reimbursement rate which will be discussed with participants during their scheduled Site Visit or Relocation appointment with a Travel Coordinator.
Meals & Incidentals receipts related to approved travel. Meals & Incidentals will be reimbursed based on the GSA per diem rate established for the zip code in which the site visit interview or relocation will be taking place. Details related to per diem rates will be provided by a Travel Coordinator during scheduled Site Visit or Relocation appointments.
Travel expenses covered by Site Visit/Relocation clinics. Some clinics provide financial assistance for certain expenses relative to participant site visit interview and relocation travel. Any expenses covered by a clinic will not be reimbursable to participants.

Question: Can I stay in an Airbnb, or do I have to stay in a hotel?

Answer: Airbnb is considered non-standard overnight lodging and must be reviewed on a case-by-case basis with your assigned Travel Coordinator. Please keep in mind that Airbnb often charges non-reimbursable service fees for cleaning and booking.