A standard job interview is generally approved for three days and two nights, which typically includes two travel days (to and from the site) and one interview day.
In some cases, you may interview at two or more NHSC-approved sites in the same geographic area. If you plan to interview at multiple sites during one trip, submit a single NHSC Scholar Travel request that lists all sites. Travel length is reviewed on a case-by-case basis, and NHSC may request additional information to support extended travel time.
Travel that is extended beyond the approved length of travel without prior approval will not be reimbursed.
If you have questions regarding your approved Job Interview travel duration, go to the My BHW porta, "Ask A Question" and select Category "In School: Scholar Travel & Relocation"
Reimbursement for lodging expenses will not exceed the applicable General Services Administration (GSA) lodging per diem rate for the approved Job Interview Travel location.
To receive reimbursement, you must submit original, itemized hotel checkout receipts that clearly show:
Optional or incidental lodging-related expenses - including, but not limited to, valet services, room service, in-room dining, and charges for hotel amenities - are not reimbursable.
The allowable daily lodging rate for your approved Job Interview location will be provided by your assigned Travel Coordinator during your scheduled Job Interview Travel planning call.
When approved in advance, NHSC will reimburse the following ground transportation expenses:
Mileage reimbursement is calculated using the current federal mileage reimbursement rate.
Taxi and rideshare services (e.g., Uber and Lyft) are authorized reimbursable expenses for participants who are not approved for a rental car, or as an alternative to rental car use when appropriate.
These services are reimbursable only when used for approved Job Interview Travel purposes, including:
Optional rideshare fees - such as priority pickup, premium vehicle upgrades, and driver tips - are not reimbursable and are the responsibility of the participant.
Allowable ground transportation expenses will be reviewed by your assigned Travel Coordinator during your Site VisitJob Interview Travel planning call.
To determine the appropriate reimbursement rate for POV gas milage expenses, the NHSC will use the prevailing federal milage reimbursement rates.
Use of a rental car must be approved in advance as part of your Job Interview Travel request. Rental car approval is granted when the distance between the arrival airport and the Site VisitJob Interview Travel clinic location warrants its use and/or when a participant is approved to visit more than one site within a single approval.
The NHSC generally does not authorize rental cars in metropolitan areas and encourages the use of public transportation or taxi/rideshare services in those locations. Rental car requests are evaluated on a case-by-case basis and must include written justification and documentation of the distance between the arrival airport and the Job Interview Travel location.
When approved, rental cars are limited to compact-class vehicles only. Costs associated with vehicle classes above compact size are not
Per diem allotments are intended to cover both lodging and meals and incidental expenses. Your per diem begins when travel commences to an authorized destination and ends upon return to your point of origin, or at the NHSC authorized termination point. Federal per diem rates are determined by the geographical location of the Job Interview Travel you will be visiting. The first and last day of travel, or your assigned “Travel Days” will be reimbursed at 75% of your full day per diem rate. Your assigned Travel Coordinator will review your allowable per diem rates with you during your scheduled Job Interview Travel planning call call..