Reimbursement Planning Call
You can only schedule a reimbursement planning appointment if you have received:
- NHSC approval for job interview travel
- Full/Standard approval for relocation
- To obtain Full/Standard approval, go to Relocation Request instructions on Step 4, Section #3
During your scheduled Expense appointment, your assigned Travel Coordinator will contact you by phone to:
- Review the terms of your NHSC Job Interview Travel or Relocation approval and confirm all allowable reimbursable expenses.
- Create the applicable Expense Line Items in the CivilityMS Travel Management Portal based on your approved and reimbursable expenses.
- It is essential that you have access to the CivilityMS Travel Management Portal and all required receipts available at the time of your Expense appointment.
- You must upload receipts to the portal as each Expense Line Item is created.
- If you are unable to access the CivilityMS Travel Management Portal or upload required receipts during the appointment, the Expense appointment will need to be rescheduled.
Once all receipts and line-item amounts have been verified, the Travel Coordinator will advance the status of your Expense form from “Initiated” to “Pending Review” for auditor approval.
Expense forms cannot be approved until you have entered your direct deposit banking information into the CivilityMS Travel Management Portal.