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Relocation Reimbursement

Maximum Time to Submit Post-Travel Expense

Relocation expense forms must be submitted within six (6) months (180 days) of completing the relocation. Late submissions are not eligible for reimbursement.

Traveling to Your New Location

Relocation assistance is provided only for the initial move to the first NHSC-approved site. Unlike Job Interview Travel:

  • Participants and family members are not required to travel together
  • Family members may travel at different times and by different transportation modes

Examples of acceptable arrangements include:

  • One family member traveling ahead to secure housing
  • Family members driving while others fly

Only coach-class commercial transportation is reimbursable.
NHSC relocation assistance is available through Federal Funded and Self-Move options.

All relocation and advance storage requests must be approved at least 21 business days in advance.

Travel by One Privately Owned Vehicle (POV)

Participants may be reimbursed for driving one POV to the new duty location.
Reimbursement includes:

  • Mileage at the prevailing GSA rate using the most direct route.
  • One night of lodging for every 300 miles driven. On the last travel day, 150 miles must be driven to be reimbursed.
  • Meals will be reimbursed based on the number of hotel night stays.

Hotel Lodging During Relocation Travel

When driving to the new location, NHSC will reimburse:

  • Hotel lodging for the participant and family members
  • Meals and incidental expenses

Lodging reimbursement is based on travel of at least 300 miles per day calculated from point A to point B. Side trips are not reimbursable.
Only room charges and taxes are reimbursable. Itemized hotel receipts showing proof and method of payment are required.

Vehicle Shipping

NHSC authorizes reimbursement for shipment of one vehicle only when relocating between CONUS and OCONUS locations.
Vehicle shipping is not reimbursable for relocations entirely within CONUS or entirely within OCONUS.
OCONUS locations include:

  • Alaska
  • Hawaii
  • Puerto Rico
  • American Samoa
  • U.S. Virgin Islands
  • Northern Mariana Islands
  • Guam

Household Goods and Advance Storage

NHSC reimburses the movement and approved advance storage of household goods from the origin residence to the new duty location.Each participant may use only one approved household goods transportation method.

 Reimbursement is limited to:

  • $10,000 for CONUS relocations
  • $25,000 for OCONUS relocations