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Relocation Reimbursement

Maximum Time to Submit Relocation Expense Reports

You must submit your expense form for reimbursement within 90 days (3 months) of your relocation. If you do not submit your expense form within 90 days, you are no longer eligible for reimbursement. 

Please contact your CivilityMS Travel Coordinator to make sure you have a clear understanding of allotment, reimbursable expenses, and expectations of timely deliverables.

Traveling to Your New Location

Relocation assistance is provided only for the initial move to the first NHSC-approved site. Unlike Job Interview Travel:

  • Participants and family members are not required to travel together
  • Family members may travel at different times and by different transportation modes

Examples of acceptable arrangements include:

  • One family member traveling ahead to secure housing
  • Family members driving while others fly

Only economy/coach-class commercial transportation is reimbursable.
NHSC relocation assistance is available through the Federal Funded (Government-Managed) and Self-Move options.

All relocation and advance storage requests must be approved at least 21 business days in advance.

Travel by One Privately Owned Vehicle (POV)

Participants may be reimbursed for driving one POV to the new duty location.
Reimbursement includes:

  • Mileage at the prevailing GSA rate using the most direct route.
  • One night of lodging for every 300 miles driven. On the last travel day, 150 miles must be driven to be reimbursed.
  • Meals will be reimbursed based on the number of hotel night stays.

Hotel Lodging During Relocation Travel

When driving to the new location, NHSC will reimburse:

  • Hotel lodging for the participant and family members
  • Meals and incidental expenses

Lodging reimbursement is based on travel of at least 300 miles per day calculated from point A to point B. Side trips are not reimbursable.
Only room charges and taxes are reimbursable. Itemized hotel receipts showing proof and method of payment are required.

Vehicle Shipping

NHSC authorizes reimbursement for shipment of one vehicle only when relocating between CONUS and OCONUS locations.

Vehicle shipping is not reimbursable for relocations entirely within CONUS or entirely within OCONUS.
OCONUS locations include:

  • Alaska
  • Hawaii
  • Puerto Rico
  • American Samoa
  • U.S. Virgin Islands
  • Northern Mariana Islands
  • Guam

Household Goods and Advance Storage

The NHSC reimburses the movement and approved advance storage of household goods from your origin residence to your new residence for your initial new position.

Each participant may use only one approved household goods transportation method. Reimbursement is limited to:

  • $10,000 for CONUS relocations
  • $25,000 for OCONUS relocations